Cherryvale Youth Fair
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- UPDATED
Exhibitor Form -
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Dear Past and Potential Cherryvale Youth Fair Exhibitors:
School is out and summer is here so you know fair time is just
around the corner. We
are busy planning the Cherryvale Youth Fair and want to invite you
to attend. July 8th
-9th – 10th -11th are the dates for
the 2009 Cherryvale Youth Fair.
Remember this is a youth fair open to any child – a
4-H member or not – so encourage everyone to join us.
There are some changes this year at Cherryvale Fair – so please read
extremely carefully.
Trying to make this letter more user friendly, we have made a table
of contests to help locate information.
An
extremely important new rule for livestock is that any animal shown
in the MARKET meat goat class (wether or doe) must be sheared
(maximum of 3/8” hair length) and any animal shown in the MARKET
lamb class (wether or ewe) must be sheared (maximum of .2 wool
length) prior to entering at the fair.
See page 12 of
The age for pee wee division for livestock shown on Friday evening
in the ring will be 5 and 6 as is stated in the
Age for the pee wee division for inside exhibits will remain 3 to 6.
There has been a large increase in the number of photography
exhibits so this year there will be 4 different age divisions.
Please be sure to read all changes relating to photography on
pages 33-35 of the Montgomery County Fairbook.
Please see pages 40-43 of the Montgomery County Fairbook for rules
and changes in the Rocketry project.
An exciting and fun addition to the Montgomery County Fairbook is a
duct tape class. See
page 15 of the Montgomery County Fairbook for details.
Several changes have been implemented in the last couple of years.
They were very successful and will be continued.
One of them is to avoid any confusion and to make sure we
have entries in time to determine pen and stall availability and
arrangement, we will
require all livestock – 2 and 4 legged – to be pre-entered by July 1st.
This means that you
must pre-enter your livestock to show at Montgomery County Fair at
the Extension Office by July 1st AND you must pre-enter
your livestock to show at Cherryvale Youth Fair by July 1st
to
All livestock information needed for the exhibitor form must be
submitted by e-mail to
sblaes@hit.net by July 1st OR for those who do not
have a computer or access to this technology, a hard copy completed
in your handwriting can be mailed to Sharon Blaes, 4241 CR 5500,
This will allow us to have all the information we need so we can
start estimating classes and class size as well as if we need
additional space to house livestock like last year.
This will also help exhibitors know if they will need to have
someone to show an animal for them.
(This possibility always exists so you need to be prepared.)
In addition to having pre-entered their exhibits, all livestock
exhibitors will need to have entry cards completed on each animal
and turned in at the table by Noon, Thursday, July 9th.
This
year we are also requiring anyone participating in showmanship (Pee
Wee classes included) to complete an entry card. Entry cards are
available at the Montgomery County Extension Office (please tell
them how many are for Cherryvale Fair since the fairboard pays for
them) and will also be available at the fair.
We will have two judges – one will be judging livestock conformation
and the other showmanship.
You will be watching the livestock judge at all times and the
showmanship judge will be watching you during your classes.
When it is time for showmanship, we will hold Pee Wee
showmanship for each species as usual, but after that class, we will
call all exhibitors of that species (ONLY EXHIBITORS – NO ANIMALS)
to the showring. The
showmanship judge will give pointers on what they were looking for
and award ribbons.
By starting the livestock show earlier and the set up of the ring
and alleyway, our goal is to provide a good quality livestock show,
but be able to start our round robin showmanship contest earlier so
it is not such a late evening for everyone involved.
All livestock exhibitors will be issued an exhibitor number to wear
during the show. This
will have a number and a color on it to show the livestock judge
what age division (Junior, Intermediate or Senior) you are in.
These numbers will also help our announcer keep track of
exhibitor’s names. If
you have two animals in one class, please let us know ahead of time
who will be helping you show.
All exhibitors and parents are required to attend the
livestock exhibitors meeting at the showring at 5:15 PM.
We will explain how everything will work for the evening and
answer any questions at this time.
We will also issue all exhibitor numbers to the exhibitor in
the showring. All
exhibitor numbers need to be turned in after the exhibitor is
through showing all of their livestock.
We have received many positive comments about having to load the
animals only once and getting them inspected for health papers at
the fair so we are continuing the service of having a veterinarian
on site to inspect animals and offer health papers.
Dr. Paul Cotterill of Cherryvale Veterinary Clinic will be
available at the fair three different times to inspect animals and
issue health papers. He
will be available from 6:00 to 7:00 PM on Wednesday evening July 8th.
He will be available again on Thursday, July 9th
at 8:00 AM to 9:00 AM and then again in the evening from 5:30 P.M.
to 6:00 PM. This year
we will again have a one way entry to make things easier for pickups
and trailers. Please
watch the signs for the one way entry.
As a convenience for exhibitors, there will be some straw available
at the fair for exhibitors to purchase for bedding.
Another department change we made recently was in the rabbit show.
This was very successful and will be continued this year.
The rabbit show has enjoyed a significant increase in youth
participants and in the number of rabbit breeds exhibited.
We want to include anyone that would like to show a rabbit
and we’d like to accommodate the animals comfortably and safely.
We would also like to make our rabbit show a more educational
event for all participants (including adults!).
In order to accomplish these goals, several changes were made
last year.
Due to limited cage and barn space, as well as the potential for
heat related stress on the rabbits, the rabbit show will have a
“carry in” option.
Exhibitors are still encouraged to pen their rabbits in the barn for
the duration of the fair, but they may choose to “carry in” their
rabbit for the show only, and then take it home afterwards.
To recognize our “carry in” participants, a photo will be
taken of each exhibitor with their rabbit and ribbon to be displayed
for the duration of the fair.
Another change made was in the judging.
In the past rabbits have been judged by “class”, but in 2009
(like in 2008 & 2007) the judging will be by “breed”.
For example, all
We moved the rabbit show away from congested areas near the barn,
and provided a microphone for the judge so that comments during
judging could be heard.
We believe this helped exhibitors learn more about the ARBA
standards for each rabbit breed; assisted them as they worked on
improving their showmanship skills and helped them select quality
animals for breeding.
Rabbits still need to be pre-entered by July 1.
Exhibitors also need to tell us at that time if they plan on
penning rabbits during the fair (so that we can be sure to have
enough cages set up) or if they will “carry in” their rabbits for
the show only. Entry
cards need to be completed and turned in by noon on Thursday, July 9th.
In addition to providing the exhibitor name, age, city and
club on each entry card, please
indicate the rabbit breed and class.
This year there is a change in the time of the poultry show.
Last year we experienced a conflict with exhibitors that had
both poultry and rabbit exhibits.
This year the poultry show is being moved to
4:00 p.m. on Thursday,
July 9th.
With this change we hope that the poultry show and
showmanship is completed by the time the rabbit show begins at 6:00
p.m. Also remember that
all poultry must have a negative Pullorum/Typhoid test.
Peyton Kessler has agreed to do this
testing on site on
Wednesday, July 8th from 6:00-7:00 P.M.
Another change we made for the last two years that will continue is
the food auction. Each
exhibitor can enter as many food items in their level as they want,
but only two items will be sold at the auction.
This will allow every exhibitor (and their supporters) the
same opportunity as well as not straining our auctioneer and our
financial supporters as much.
The other food items will be available for sale at “bake
sale” prices like at the county fair.
If the exhibitor bakes more than two items, the fair board
will decide which will be sold during the auction based on the
ribbon received and/or what item will sell best.
Another change we will continue is having the food auction
outside. This will
allow everyone to have access to the food auction and bidding and
will allow more ventilation so maybe everyone will not be as hot as
previous years.
Everyone can bring their lawnchair and join us.
We will still have our youth exhibitors hold and “showcase”
their baked goods during the auction on Thursday evening.
This has been very well received since the people enjoy
seeing the youth taking an active part in the auction.
It also resulted in enough proceeds that we have been able to
return some premium money back to the clubs as well as make
improvements for the fair so we will definitely continue this
tradition. If you come
from a community besides Cherryvale, please encourage businesses and
other supporters to come support the food auction at the fair.
Since the fairboard is preparing for the future, we are in the
planning stages of estabilishing a plan for improving the fair.
We have established a building fund.
If anyone would like to contribute, please contact any of the
officers listed below.
Also we have a fund set up through the Coffeyville Community
Foundation that has the 501c3 status.
If this is a requirement for any donations you could help us
secure, please let us know.
Going along with that, the fairboard has lowered the maximum
premium money paid to each exhibitor this year to $20.
We feel this is still a great opportunity,a good premium and
will leave a little more in our account to go towards the washrack
project and the building fund.
We have already been in the process of raising funds for the
building project and want you to mark your calendar for the next
fundraiser.
August 29th at
the Cherryvale Armory will be a Dinner Dance to raise money for the
building fund.
More information will be available at the fair, but please mark your
calendars! Thanks!
A Grand Champion Showmanship Exhibitor from each species and each
age division (Junior, Intermediate and Senior) is eligible to enter
the Round Robin Showmanship Contest later Friday evening.
If the Grand Champion showman decides not to enter, the
Reserve Champion showman is eligible.
If an exhibitor wins Grand Champion in two different species,
they must decide which species they want to show and the Reserve
Champion showman in the other species is eligible to participate in
the Round Robin Contest.
Another change made for 2009 involves the Round Robin Showmanship
contest. This year, for
safety reasons and liability, if we have a junior grand champion
beef showman that showman will participate in the round robin
contest with a bucket calf that has been pre-determined by the
Cherryvale Youth Fair Board.
If there is not a suitable bucket calf to use that has been
trained with a showstick, etc., then the Junior Beef Showman will
still participate in the Round Robin Contest, but without any beef
animal.
The Cherryvale Youth Fair does use the Montgomery County Fair book
for class numbers and rules – with a few exceptions.
At the time of this letter the Montgomery County Fair Book is
not available yet, but you will need to read the rules and
requirements for any department you are entering in to see if that
department has changes from prior years. (If you plan on exhibiting
at Cherryvale Fair and are not in
– There is no consultative judging for inside exhibits.
- The age for pee wee
division for livestock shown on Friday evening in the ring will be 5
and 6 as is stated in the
- The age for pee wee
division for inside exhibits will remain 3 to 6.
A “responsibility” for the exhibitor this year is that
if you are entering an exhibit in a
“low enrollment project” such as poultry, entomology, geology,
rocketry, wildlife, dairy
goats, home improvement, shooting sports, project notebooks, etc.
IT IS YOUR RESPONSIBILITY TO LET
We have enclosed a schedule for the fair.
We are excited to continue the Wednesday evening entry and
cookout. This has been
well received the last five years.
We are allowing you to enter livestock (with health papers)
and inside exhibits on Wednesday, July 8th from 6:30 to
8:30 PM. We hope this
will help exhibitors and their families.
We are also using this as a time to meet new friends and
enjoy old friends. This
year Montgomery County Farm Bureau and Quality Car Care are
co-sponsoring the cookout meal which is available for exhibitors and
their families free of charge.
Again this year any exhibitor of the Cherryvale Fair is welcome to
spend the night at the fair provided a responsible adult from
that club or family stays with them.
This is the same rule that applies to the Independence Fair.
Several exhibitors have enjoyed this experience in the past.
The adult bakeoff has been so well received by the bakers and all
the generous people involved that we are holding it again this year.
It will be held on Friday, July 10th.
(Adults = 18 years and older)
All entries need to be entered by noon on Friday.
The categories will include cookies (1 dozen), cake, fruit
pie, bread and decorated cake. One
entry per category, but you may enter each category if you wish.
There will be a champion in each category.
Then a sweepstakes winner will receive a gift certificate to
a Cherryvale Fair sponsor of their choice.
The food will then be sold at a silent auction that evening
starting at 5:00 p.m.
Each item will be set in with a minimum $5.00 bid.
The minimum raise in bidding will be in $1.00 increments.
This year we could not find a family that needed assistance
due to a medical problem that had 4-H ties so we have designated the
proceeds from this year’s silent auction to the Cherryvale Youth
Fair Building Fund.
Please encourage your parents, grandparents, past 4-H members and
anyone interested to participate.
We hope you’ll join in on the fun.
If you know anyone who wants
to help, but is unable to attend, checks can be made payable to the
Cherryvale Youth Fair and sent to Sharon Blaes, 4241 CR 5500,
Cherryvale, KS
67335. (If you need the
501c3 status, please talk to
Once again G & W Foods of Cherryvale has graciously agreed to
sponsor the exhibitors’ breakfast free of charge to all exhibitors,
their families and Cherryvale Fair sponsors on Friday morning, July
10th at 7:30 AM.
Following the breakfast we will once again host a Skillathon.
We feel it is important for people to learn about many
projects; therefore, the Skillathon deals not only with livestock,
but other projects as well such as cooking, sewing, horticulture,
arts & crafts, woodworking, etc.
This will be held July 10th at 9:00 AM.
So come test your knowledge and join in the fun!
This year the sweepstakes winners will be determined the same as the
last five years. Every
exhibitor that has a total of 10 exhibits (showmanship class will
count as an exhibit as well as participation in the Skillathon) will
be put into a drawing.
From this drawing for each age division (Junior, Intermediate,
Senior), the winner of the drawing will receive an embroidered
duffle bag declaring them the Sweepstakes winner in that age
division. There will be
additional drawings for Cherryvale Youth Fair T-shirts for each
division also. Anyone
who has previously won the sweepstakes bag in that age division will
be disqualified from winning again.
We want to encourage you to bring all of your wonderful
exhibits to show everyone.
AN IMPORTANT CHANGE IN THE SCHEDULE LAST YEAR WILL CONTINUE THIS
YEAR!!!! Cleanup
will start immediately after the bucket calf show.
There have been fewer bucket calves the last few years so we
are anticipating that cleanup will start at 10 AM or immediately
following the bucket calf show.
Please be sure that you are on time to remove your exhibits
and to help with the cleanup.
After cleanup we will have presentation of awards and premium
money. After the
awards, the fair board will treat all who helped clean up the fair
grounds to a meal.
Once again the Cherryvale Clinic has agreed to sponsor the swimming
party (free of charge) for all exhibitors and their families to
celebrate all the hard work that went into the fair.
The swimming party will be Sunday, July 12th from
8:00 P.M. to 10:00 P.M. at the Cherryvale Pool.
As in the past, bring some kind of snack food or drink and
come join the fun!
The New Hope Christian Church youth group will run the concession
stand this year. They
had many new items on their menu last year that were a big hit and
promise to have more this year.
They do a fantastic job and we hope you will help support
them. We are anticipating a great 2009 fair. As always please give us your suggestions and input on how we can improve the fair. Let us know if you have any areas of concern. If you have any questions (or suggestions) regarding the fair, please contact anyone listed below. We’ll look forward to seeing you July 8th – 9th- 10th- 11th!
Set up for the fair will be held Monday, July 6th at 6:00
p.m.
All help is encouraged and appreciated!
Stella O’Brien
Julie Newby
Pat Brothers
Craig Newby
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